What is a General Information Sheet?

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The General Information Sheet is a document embodying certain information about the corporation which is signed and attested to by the Corporate Secretary and usually filed annually with the SEC.

It is mandatory for a corporation to submit its GIS.

Section 177 of Republic Act No. 11232, otherwise known as the Revised Corporation Code of the Philippines, mandates all corporations to submit annually a General Information Sheet (“GIS”) with the Securities and Exchange Commission (SEC).  The GIS is a document embodying certain information about the corporation which is signed and attested to by the Corporate Secretary. The SEC collects this information in the GIS for regulatory purposes based on the SEC’s mandate to ensure full and timely disclosure of material information, protect investors and minimize fraudulent or manipulative devices and practices that distort the free market. Additionally, it is also used to detect and prevent money laundering.

Before the quarantine, the GIS should be submitted within 30 days from the annual stockholders’ meeting. However, at present, the deadline has been changed to 90 days from said meeting.

Pursuant to SEC Memorandum Circular No. 1, series of 2019, all corporations shall file their GIS within 30 calendar days from:

1. Stock Corporations – date of actual annual stockholders’ meeting

2. Non-stock Corporations – date of actual annual members meeting

3. Foreign Corporations – anniversary date of the issuance of the SEC License

In view of the community quarantine imposed in the Philippines, the SEC issued its Notice dated 31 March 2021 and adjusted the abovementioned deadlines. Thus, as it stands at present, the GIS must be submitted within ninety (90) calendar days after the Annual Stockholders’ Meeting or Annual Members’ Meeting of the Directors, Trustees and Officers of the corporation, as fixed in the bylaws or as determined by the Board of Directors/Trustees.

If there is any change in the directors, trustees or officers due to death, resignation election, or cessation of office outside the usual annual meeting, such changes must be reported within thirty (30) calendar days from the occurrence of the incident through an Amended GIS.

Late filing or failure to file the GIS will result in the imposition of fines on the erring corporation.

The GIS must be submitted electronically with the SEC using its OST.

In adherence to the implementation of the Online Submission Tool (OST) of the SEC as provided for under Memorandum Circular No. 3, series of 2021, the GIS must be submitted electronically to the SEC. Thus, corporations are mandated to enroll in the SEC OST in order to access and submit its reports. As for non-stock corporations, they are given the option of whether they will enroll and submit their GIS through the OST or proceed to the SEC to submit their GIS over the counter.  Nevertheless, by 2022, all corporations, whether stock or non-stock, shall be required to enroll and submit their reports through the OST.

Contents of the GIS

The following data are usually required in filling up the GIS:

  1. Corporate and Trade Name
  2. SEC Registration Number
  3. Date of Annual meeting as per bylaws
  4. Actual date of annual meeting
  5. Principal Address
  6. Corporate Tax Identification Number
  7. Fiscal Year End
  8. Website
  9. E-mail address
  10. Name of External Auditor and its Signing Partner
  11. Industry Classification
  12. Intercompany affiliations
  13. Authorized, subscribed and paid-up capital of the corporation with percentage of foreign equity
  14. Name, address, nationality and TIN of Directors and Officers
  15. Name, address, nationality, TIN and subscribed shares of stock of the stockholders
  16. Other investments of the corporation
  17. Declared dividends in the immediately past year
  18. Secondary license information
  19. Certification by the Corporate Secretary

Just recently, the SEC mandated that the Beneficial Ownership Declaration be included in the GIS. The beneficial owners must be identified.  The term “beneficial owner” refers to any natural person who ultimately owns, controls or exercises ultimate effective control over the corporation.

That, in a nutshell, is a General Information Sheet.

About Nicolas and De Vega Law Offices

If you want to learn more on how to hold board meetings or  need assistance  in corporate law, commercial law, corporate or commercial litigation, or civil or other criminal law-related issues,  we can help you. Nicolas and de Vega Law Offices is a full-service law firm in the Philippines.  You may visit us at the 16th Flr., Suite 1607 AIC Burgundy Empire Tower, ADB Ave., Ortigas Center, 1605 Pasig City, Metro Manila, Philippines.  You may also call us at +632 84706126, +632 84706130, +632 84016392 or e-mail us at [email protected]. Visit our website https://ndvlaw.com.