Under what conditions can a government employee be granted online access to sensitive personal information?

A government employee can only be granted online access to sensitive personal information if the performance of their official functions directly depends on it. The source agency must strictly regulate this access and require a formal security clearance from the head of the agency. Furthermore, the agency must have a properly designed information technology governance framework and sufficient organizational, physical, and technical security measures in place. These robust security preconditions for online government access are heavily mandated under Section 31 IRR. “a. On-site and Online Access… 2. A source agency shall strictly regulate access to sensitive personal information under its custody or control, particularly when it allows online access. An employee of the government shall only be granted a security clearance when the performance of his or her official functions or the provision of a public service directly depends on and cannot otherwise be performed unless access to the personal data is allowed. 3. Where allowed under the next preceding sections, online access to sensitive personal information shall be subject to the following conditions…” 22-May-26

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